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How are faculty meetings planned?


How are faculty meetings planned?

Success of the meeting: is to reach its set goals.
The concept of success is to reach the goal.
- Preparing for the meeting - physical preparation: it is related to people, time and arrangements.
Number of subscribers: absenteeism, names of participants, names of attendees or technicians speaking.
As for the time: the meeting date, rest periods and their dates, reserve time, total time, end date.
Meeting place: Determine the meeting venue, access method and transportation, the place of residence, tables and chairs, the area or the place of speech or lecture, the display screen, the method of dimming the meeting place, microphone and its peripherals, recording machines, the subscriber seating plan, etc. ...
Invitation methods:
1) To meet or personal request.
2) The personal reporter.
3) Mail messages - telegrams - phone.
Invitation card: It includes the name of the invitee and his job, the name of the caller, the subject of the meeting and the stated goal, the date of the meeting, the duration of the meeting, the date of the meeting ending, information about residence and transfer.
The agenda: The elements of the agenda contribute to the success of the meeting, namely:
- meeting topic.
The stated objective and the expected benefits.
The type of meeting in terms of formality and the extent of the authority of its decisions.
- The starting date, end date and duration of the meeting.
- Meeting instructions.

Qualities of a successful manager:

In addition to the characteristics of human superiority, such as intelligence, quick wit, tact, good behavior, wide horizon, and abundance of information, and what must be shown to the success of the meeting and the success of management, namely:
Gaining the respect and confidence of subscribers in its good management.
- The clarity of the purpose of the meeting in its paint.
Impartiality and lack of personal opinion (length of time for meeting management).
- Knowing information about the type of work the participants are doing and their problems.
Speak in the language of the participants and use the same terms that they use in their work or environment.
Clarity of his interest in and respect for the participants.
Directing discussions on the topic of the meeting and guiding it to its objectives.
Seek to develop his ability to persuade.
Engage all those present in the discussion or public opinion.
- Quality of asking questions that results from training.
Avoid questions whose answer (yes-no) when it aims to stimulate discussion.
- Create a fun and relaxed atmosphere.
- Packages not in severity.
- To arrive at knowing the opinions of the participants with the displayed word and not for his personal opinion.
- Directing his attention to organizing the role and implementing the list of instructions, noting the compatibility with the objective of the meeting.

If you want to be a successful meeting manager, take these tips:

- Prepare for the meeting.
- Begin the meeting on time and end it on time.
Prepare your questions and explain their concept.
- The effect of subscribers' interest in using the aids (plates, pictures, pens ...).
Encourage participants to express their opinions.
Balance the facts and pay attention to the points of convergence and the original points of disagreement between the discussants.
- Select the main elements of the topic.
Identify the pros and cons when discussing any topic.
- Request appropriate examples and clarifications from the participants.
Stick to the discussion topic.
- Add a sense of fun to the session.

Warnings:

If the manager wants to succeed in managing the meeting, he should avoid the following negatives:
- Do not appear as a master on subscribers.
Don't overpower group ideas.
Do not hit a participant until the explosion.
- Avoid the "you must ..." method and follow the "What do you think if ..." approach, "I suggest that ..."
- Do not face one of the participants directly with his plan, but leave that to others.
Avoid questions from chiefs and investigators and start asking the question "What happens if?" And "What do you think?" And "Let one of you give your opinion on the topic ..." ...
- do not argue.
Don't make fun or laugh at anyone.
Do not mock a show idea.
- Do not be biased.
- Do not talk too much.
Don't stand for expert, lecturer or author.
Do not allow to waste time guessing on clear known facts.
Do not allow an extension of the discussion time.

The role of the director ?:

Attends all educational meetings.
- See the lectures of the sessions.
- He shares his experiences and opinions in the planning, organization and implementation process.
- It creates opportunities and conditions that help the educational process to succeed.
- He attends school books.
Attend adequate programs.
Attend educational instructions from the inspectors to review and respect them.
- Attends notebooks that are the mirror of the professor's work.
- Visits at the beginning of the year with the new ones.
- Attends the work distribution over the week, taking into consideration the balance that allows the student to perform an obligation.
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